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If you're in charge of managing financial operations, you know that manual work slows things down. With more transactions, payments, and data to manage, the old way of doing things just doesn’t cut it anymore. You're probably finding that the more you grow, the more inefficient and error-prone your processes become.
It's not just about having more work—it's about the stress of keeping everything in order while trying to stay compliant and keep things on track.
That’s where Business Process Automation (BPA) comes in. Automation doesn’t just speed things up—it helps eliminate those repetitive, time-consuming tasks and gives your team more time to focus on what actually matters.
Business automation tools remove the guesswork and frustration that comes with managing transactions, processing payments, and keeping track of financial transactions manually. When these tasks are automated, the finance team can shift the hours spent on administrative work to higher-value tasks.
Here’s how it helps:
Problem: Manual processes lead to errors—whether it’s accidentally missing a payment or entering data incorrectly. It happens more often than we’d like to admit.
Solution: Automation removes the chance for human error by handling repetitive tasks consistently and accurately.
Problem: Chasing payments, processing invoices, and manually approving transactions take up a lot of time, taking up a large chunk of potential profit.
Solution: With automation, tasks like processing payments, generating invoices, reconciling data and sending reminders happen without manual intervention, freeing up your team to take on more important work.
Problem: Constantly handling the same tasks can lead to frustration and burnout. Teams get bogged down in the minutiae of their work instead of contributing to bigger business goals.
Solution: By automating low-value routine tasks, you give your team the time and mental space to focus on more valuable work—like improving strategies and developing new opportunities.
Problem: Manual processes make it hard to maintain consistency and compliance. Errors, delays, and a lack of visibility into financial operations can lead to regulatory risks and decreased accountability.
Solution: Automation ensures processes are consistent, compliant, and easily auditable. It provides real-time visibility and creates a clear audit trail, reducing risks and improving trust in your financial operations.
VoPay’s BPA tools are specifically designed to fit into your existing workflow, so you don’t have to start from scratch.
Our suite Automation tools include:
We’ve built a variety of payment automation sequences that can triggered from a single endpoint or our dedicated online Portal. These workflows can be used individually, in combination with each other, and even layered to create complex orchestration sequences.
The includes:
What it Does: This tool sets up automated workflows for payments—whether they’re recurring (like subscriptions) or one-off payments (like invoices). You can schedule payments, split them across multiple accounts, or chain them together in a sequence.
Why it Helps: You won’t have to chase payments or manually schedule them each time. It’s automatic, reducing your workload and improving cash flow.
Example: A property management company automates rent collection across multiple properties. Payments are split automatically between property owners and maintenance funds, cutting down manual tracking time by 40%.
What it Does: VoPay 360 lets businesses set up automatic recurring collections so they don't have to chase individual payments each month. On top of this, VoPay will sync AR/AP data back to your accounting software. This creates a two-way data flow, ensuring that the information in the accounting software is always accurate and up-to-date.
Why it Helps: Automating invoicing and payment tracking saves time, reduces errors, and ensures timely payments. This improves cash flow and allows your team to focus on strategic priorities.
Example: By syncing AR/AP data, this SaaS company was able to reduce the time spent on accounting tasks by 30%, which meant more time focused on product development and user retention.
A key part of automation is ensuring the business maintains control over outgoing funds. Our Transaction Approval Workflows do just that, giving trusted users the ability to approve or reject transactions based on predefined criteria.
What it Does: VoPay enables you to create automated approval workflows based on customizable payment thresholds within the platform. You can set specific limits for different payment rails or methods. Transactions exceeding these amounts are automatically routed to designated approvers, while smaller transactions are processed instantly without manual intervention. Multiple approvers can be assigned to each workflow, ensuring that all necessary team members can review and authorize transactions as required.
Why it Helps: This eliminates delays from waiting on approvals and removes the need to manually track who is authorized to approve payments. It speeds up your payment processes and improves control over spending. With customizable thresholds and multiple approvers, you gain better oversight, minimize the risk of unauthorized transactions, and ensure compliance with financial policies.
Example: A healthcare organization automates approvals for payments above $10,000. Multiple approvers review high-value payments, ensuring complete oversight without slowing things down.
The VoPay platform automates near-instant micro-verification flows, fast-tracking what is typically one of the most time-consuming steps in onboarding.
What it Does: VoPay sends a small dollar amount to the customer’s bank account, initiating a verification workflow. The customer confirms the amount, and the platform reconciles it automatically via a single API call—verifying accounts at scale without manual intervention. White-label options allow businesses to customize the experience to match their brand.
Why it Helps: This solution saves time by eliminating manual verification, reducing errors, and preventing fraud. Customers benefit from a secure, hassle-free experience, while your team can focus on higher-value tasks instead of administrative processes.
Example: A fintech company uses micro-deposit verification to verify accounts during onboarding, cutting the process time in half, which means faster customer activation and a better experience.
Every business has unique needs, and so do its automation requirements. VoPay’s tools are built to grow with your business, whether you’re just starting to automate or looking to expand. Start with the tools that work for you now, and as you grow, you can add more automation to simplify your operations.
Our goal is to help you find the right solution for your business today and tomorrow. Let’s talk about how we can make your future operations easier.
